Effective Date: April 7, 2025

The New Brunswick College of Family Physicians (NBCFP/CFMNB) is committed to protecting the privacy and confidentiality of the personal information of its members, website visitors, and other stakeholders. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with applicable privacy laws and the guidelines of the College of Family Physicians of Canada (CFPC/CMFC). For additional information, you can review the CFPC/CMFC Website Terms and Conditions here and the CFPC/CMFC Privacy Policy here.

1. Collection of Personal Information

NBCFP/CFMNB collects personal information to provide services, communicate with members, and fulfill our organizational objectives. The types of personal information we may collect include, but are not limited to:

• Name, address, phone number, and email address
• Professional information, such as your medical license number, practice details, and membership status
• Payment information for membership fees, event registrations, or other transactions
• Information provided through surveys, forms, or other communications with NBCFP/CFMNB
  

We collect this information directly from you through our website, email communications, phone calls, or other interactions.

2. Use of Personal Information

NBCFP/CFMNB uses your personal information for the following purposes:

• To manage your membership and provide member services
• To communicate with you about events, programs, and updates relevant to family medicine
• To process payments and issue receipts
• To conduct surveys and research to improve our services
• To comply with legal and regulatory requirements

We will only use your personal information for the purposes for which it was collected, unless you provide consent for other uses or as required by law.

3. Disclosure of Personal Information

NBCFP/CFMNB does not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:

• With the College of Family Physicians of Canada (CFPC/CMFC) to manage your membership and provide national services
• With third-party service providers who assist us in delivering our services (e.g., payment processors, event organizers)
• As required by law, such as in response to a legal obligation or court order

All third-party service providers are required to protect your personal information and use it only for the purposes specified by NBCFP.

4. Protection of Personal Information

NBCFP/CFMNB takes reasonable steps to protect your personal information from unauthorized access, use, or disclosure. These measures include:

• Secure storage of physical and electronic records
• Use of encryption and secure communication protocols
• Restricting access to personal information to authorized personnel only

Despite these measures, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

5. Retention of Personal Information

NBCFP/CFMNB retains personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the information is no longer needed, it will be securely destroyed or anonymized.

6. Your Rights

You have the right to:

• Access your personal information held by NBCFP/CFMNB
  
• Request corrections to your personal information if it is inaccurate or incomplete
• Withdraw your consent for the collection, use, or disclosure of your personal information, subject to legal or contractual restrictions

To exercise these rights, please contact us using the information provided below.

7. Cookies and Website Usage

NBCFP/CFMNB’s website uses cookies and similar technologies to enhance your browsing experience. These include:

• Google Analytics: To analyze website traffic and usage patterns.
• WPMU Performance Enhancing Cookies: To improve website functionality and performance.

Cookies are small text files stored on your device that help us analyze website traffic and improve functionality. You can adjust your browser settings to refuse cookies, but this may affect your ability to use certain features of our website.

8. Third-Party Links

Our website may contain links to third-party websites. NBCFP/CFMNB is not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.

9. Updates to This Privacy Policy

NBCFP/CFMNB may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the effective date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us at:
New Brunswick College of Family Physicians
2311 Rte 115
Irishtown
NB E1H 2L4

Email: nbcfp@nbcfp.ca